Reception

Air & Railway ticket booking or cancellation

Arranging Conferences inside the premises

Arranging cabs for office staff members.

Arranging Pick up & drop facilities for guests.

Hotel booking for guests / arranging guesthouse facilities

Coordinating with Facilities Management team for any office support.

Mobile/ telephone/electricity /water bill collection and deposition

Coordinating with Administration for staff routine problems.

Petty cash handling.

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Daily:

Greet Visitors and seat them.

Guide them to the meeting rooms or conference or relevant employee.

Avoid making visitors wait long, inform and remind the concerned individual about the appointment.

Ensure the right ambience is maintained at the reception.

Arrange all newspapers, magazines, etc.

Ensure that cleanliness is maintained at all times with the help of the cleaning department.

Collection of proximity cards or visitors slips before the visitor leaves the reception area.

Preparing necessary displays.

Monthly:

Prepare monthly reports on Visitor details etc

Check and compare bills for newspapers, magazines and co ordinate for necessary payments

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Daily:

Arrange for timely collection and delivery of mails/documents

Maintain records of incoming and outgoing mails

Arrange for proper segregation of mails and distribute in departments

Ensure the right ambience is maintained at the reception.

Ensure safe and secure packaging of parcels.

Coordinate with the courier company for timely pick up of documents and follow up & tracking of mail if required

Randomly checking timely deliveries of the documents to the destination by the courier company

Assist in negotiating contracts with Courier companies

Monthly:

Prepare details and billing amounts for courier companies.

Check invoices of courier companies and advise for payments.

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Daily:

Ensure that cleanliness is maintained at all times in their respective blocks with the help of the cleaning department.

Do all the assigned work given by their respective blocks personnel i.e. getting papers Photostat, delivering mails to the departments, collecting mails from mail room etc.

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Daily:

Serving Beverages.

Arranging & serving breakfast, lunch & dinner.

Refilling beverages vending machines

Cleaning of pantries with help of housekeeping personals.

Up-keep of cafeteria, serving food & beverages

Monthly:

Prepare details of consumables of beverages vending machine

Coordinating with supplier for requirements.

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